Payroll Job Description

  
Payroll Co-ordinator Job description

Learn more about becoming a Payroll Co-Ordinator in the UK.

Department
HR
Direct Reports
TBC
Reports to
Payroll Manager
Job Grade
TBC
Location
Head Office
Date
March 2013

Overall Purpose of the Job

To ensure that the payroll of the Company is up dated accurately and in a timely manner to ensure employees are paid as per their conditions of their contract of employment.

Key Responsibilities

Ensuring a proactive approach by others, timely receipt of information from key stakeholders to meet strict deadlines.

High volume of ad-hoc queries

Need to educate employees and managers (ie understanding payslips / tax codes)

Working in a rapidly evolving environment / business structure

Manage external stakeholder relations and internal stakeholder expectations

Manage and update monthly Payroll Input File (PIF) meeting set deadlines

Check and monitor data from employee rewards package database against proposed monthly pay-run

Create and run reports for HR use and financial reconciliation

Work with Communications Team to ensure business understanding of deadlines and requirements
Upload annual review and bonus data

Liaise with payroll provider and HR Coordinator regarding queries/errors and reporting

Managing  requests for information e.g. Financial references and National Statistics Forms

Work closely with Ex-pat Manager to accurately process adjustments / new starters / transfers

Work closely with Compensation and Benefit Manager to review, maintain and improve processes and systems

Regular auditing of data across all systems, data cleanse where necessary

Monitor HMRC notifications with payroll

Liaise with company car fleet manager to ensure accurate car allowances, employee grading and tax liabilities are processed accurately

Ensuring correct statutory payments / deductions are applied

Liaising with staff and management on payroll related queries.

Maintaining leave, sickness and overtime reports.

Interpreting awards/agreements and contracts in relation to overtime, shift
allowances etc.

Undertaking required reporting, both internal and statutory reporting.

Payroll administration – egg filing, setting up new starters.

Calculation and payment of termination payments.

Processing increases and calculation of back pays.

Assisting Payroll Manager with month end consolidation.

Assisting Payroll Manager with reconciliation and payment of payroll and group tax.

Reconciling payroll related GL accounts.

Calculating annual leave and LSL provisions/accruals.

Job Holder Skills & Experience Required

Essential
3 – 4 year payroll and accounting experience.Understanding of Tax NIC tablesExperience of managing ex pat / commuter payroll processesExcellent interpersonal skills and ability to communicate at all levelsDemonstrated payroll processing experience. Excellent written and spoken communication and interpersonal skills. Attention to detail. Numerical ability and data entry skills. Ability to work to deadlines. Understanding of payroll legislation and processes ie. tax, superannuation. Ability to interpret awards and relevant legislation. Customer service focus. Job Holder Education & Qualifications Required

Essential

E.g. Degree level educated
NVQ in Finance, Business or related subject
Intermediate Excel

Desirable

E.g. Prince 2 qualified
CIPP
Advanced Excel

See also :

Payroll cover letter

Payroll Administrator cv example