Legal Secretary Job Description
GENERAL DESCRIPTION
As Legal Secretary, you will provide an efficient legal secretarial service to a number of partners and associates within ABC Solicitors. The main purpose of the Legal Secretary’s role is to manage administrative systems and provide an accurate typing service to allow the office to run smoothly.
You will be expected to use your own initiative to manage your workload and you should be a self-starter. This role is an important one in contributing to the overall success of the Company and demands the qualities of reliability, attention to detail and effective prioritising.
MAIN TASKS AND RESPONSIBILITIES
1. To prioritise the secretarial workload appropriately, using good time management and judgement as required.
2. To type dictated letters and reports from the workflow system, ensuring that they are error free before presenting to the partner or associate in question.
3. To file and retrieve papers from client files and other filing systems, ensuring that the Company’s storage and data protection policies are adhered to.
4. To ensure that signed correspondence is posted in a timely manner.
5. To manage the diaries of a small number of partners, arranging appointments and booking meeting rooms. To provide tea and coffee for meetings as required.
6. To deal with general telephone enquiries and take messages for the department, thus ensuring that all calls are answered promptly.
7. To deal with clients in an efficient and polite manner, ensuring that an excellent customer service is achieved.
8. To provide a general administrative service within the office, including responding to emails and undertaking photocopying.
9. To comply fully with ABC Solicitors’ policies and procedures for document layout, methods of correspondence, etc to ensure that work is consistent in presentation and quality.
10. To maintain a clean and tidy work environment.
11. To assist with the compilation of information for invoicing purposes.
12. To maintain confidentiality at all times in the conducting of the role’s duties.
13. To undertake any other ad-hoc duties relevant to the post as and when required.
SKILLS AND EXPERIENCE REQUIRED
Previous secretarial experience, including audio typingExcellent IT and word processing skills (minimum 50 words per minute typing speed)Good command of English, spelling and punctuationGood interpersonal and communications skillsAn organised approach; good time management and prioritising skillsExperience of handling client enquiries, either face to face or by telephoneGood team working skills; able to develop positive working relationships at all levels.SKILLS AND EXPERIENCE (DESIRABLE):
Previous legal secretarial experience.See also :
Legal Secretary cover letter
Legal Secretary interview
Legal Assistant CV example
As a legal secretary you should bear in mind that you will come across a lot of sensitive and confidential information, so you need to make sure you can keep this information secret