Finance Asisstant Job Description

  
Finance Asisstant Job Description

Department
Finance
Direct Reports
TBC
Reports to
Payroll Manager
Job Grade
TBC
Location
Head Office
Date
March 2013

Overall Purpose of the Job

To set up Purchase Orders on the system in order aid tracking and management of spend.
To reconcile stock invoices to prices on the system in order to ensure all invoices that are processed for payment are accurate.

Key Responsibilities

Stock Reconciliation     – Reconciling stock invoices for both Third Party Stock and Intercompany Stock.

Purchase Orders          – Creating & Maintaining POs as well as creating and distributing Open PO Reports

Manual Expenses         – Processing Manual Expense Forms

Printer Cost Allocation  – Allocating printer costs from reconciling invoices against reports downloaded from the printers.

Accruals                       -Creating Accruals as necessary.

Journals                       – Uploading Journals and Creating Journals.

Prepayments               – Calculating Prepayments and Reconciling to General Ledger.

Liaising with Supply Chain and Warehouse to reconcile stock received against stock invoices, correct prices and request credits where necessary.

Liaising with Budget Holders regarding Purchase Orders, setting Purchase Orders up in a timely manner, all invoices over £1000 covered, Appropriate people raising/approving POs.

Time Limit Restraints, particularly around month end.

All invoices processed in a timely manner.

Accruals are calculated accurately.

Effective relationship with others in the business and with Third Party Suppliers.

Time Limit Restraints, particularly around month end.

All invoices processed in a timely manner.

Accruals are calculated accurately.

Effective relationship with others in the business and with Third Party Suppliers.

Job Holder Skills & Experience Required

Essential

Team Player:

Ability to share workloads with colleagues
To develop a strong understanding of other team members core work duties and to assist in providing cover where necessary.
Ability to work alone and/or as part of a team

Inter Personal Skills:
A professional telephone mannerAbility to generate & communicate financial information to non-financial staffGood listening and questioning skillsConscientious and strong attention to detailArticulate and numerateA high level of computer literacy evidenced by work experience or qualifications.MS Excel to basic level.Good organisational skillsAbility to work to and meet reasonable deadlinesA high level of computer literacy evidenced by work experience or qualifications.MS Excel to basic level.Good organisational skillsAbility to work to and meet reasonable deadlinesJob Holder Education & Qualifications Required

Essential

E.g. Degree level educated

Desirable

E.g. Prince 2 qualified

At least 5 GCSE’S grade C and above

A levels

AAT Qualified or studying towards AAT or equivalent.

See also :

Finance Asisstant cover letter

Finance Admin Asisstant cover letter