Document Controller: Job Description

  
Document Controller – Job Description

Learn more about becoming a Document Controller in the UK.

Main Duties

A document controller deals with all of the documents for a business. This means that they have to work together with all departments to make sure that they all have the right documentation and that it is kept in the correct place. It may be required that documentation is checked to ensure it follows required guidelines and that it is completed on time.

Documents would have to be categorised correctly and then put in the right place. This means that all new documentation would need to be checked and corrected and then carefully filed. It involves speaking to the relevant department to ensure the wording of the document is appropriate and understandable.

A document controller would need to have good organisational skills as well as communication skills. They would need set up filing systems for projects and make sure that they were used properly. They would have to check the standard of the documentation and get it corrected if not good enough. They would need to continuously monitor all of the filing and documentation systems. They would need to understand the industry that the business is in.

This sort of work is office based and is likely to be within normal office hours of Monday-Friday 9-5. Overtime may be required to reach deadlines though. There may be the opportunity for flexible hours, part-time work or even job share, depending on the employer.

Expected Salary

Salary would depend on experience but on average a document controller earns £28,000 on average.

Pros

Good salary and opportunity to move upwards in a company.
Great for sociable people who like mixing with lots of others.
Lots of variety in the work.

Cons

Strict deadlines to adhere to.
Will need to put pressure on some people to get documentation done.
May be long hours when deadlines are due.

Qualifications Required

A degree of HND in a relevant subject would be required. This would mean a business subject or something specifically related to the industry.
A higher qualification or professional qualification could help.
Work experience, either paid or unpaid, would be advantageous, whether in this type of role or industry.

Required Skills
Good communication skillsGood IT skillsOrganisational skillsAble to work independently and as part of a teamGood time management skills and able to reach deadlines on timeGood attention to detail