Bookkeeper Job Description
GENERAL DESCRIPTION
The post of Bookkeeper will involve the recording and processing financial transactions on the sales, purchase and nominal ledgers. You will also be responsible for checking those transactions and creating reports to provide to managers on a regular basis. This will include the full range of financial processing, including posting entries on accounting software, raising sales invoices, paying purchase invoices and reconciling bank and cash balances.
To succeed in this role, you will be able to pay attention to detail, follow transaction trails and provide answers to questions regularly posed by management. You will act as the regular point of contact for managers and take instructions from them in terms of the bookkeeping and credit control functions within the office.
MAIN TASKS AND RESPONSIBILITIES
1. To process entries to the purchase, sales and nominal ledgers on the software provided.
2. To raise and issue sales invoices to customers in a timely and accurate manner.
3. To arrange payment of purchase invoices in line with the aged creditors reports.
4. To process the monthly payroll, ensuring that salaries are paid on time and that PAYE liabilities are submitted to HMRC.
5. To maintain petty cash, paying out in line with Company procedures and retrieving cash from the bank to top up the balance.
6. To provide regular reports on cash flow to management.
7. To answer any finance-related queries from debtors, creditors and other stakeholders in a timely and accurate manner.
8. To undertake a monthly bank reconciliation and present to management.
9. To provide monthly reports on aged debtors and creditors and to provide an effective credit control service on outstanding debts.
10. To calculate quarterly VAT sums due and to arrange payment by the appropriate deadlines.
11. To provide information to the Finance Manager for the purposes of monthly management accounts and the annual audit.
12. To maintain a fixed asset register.
13. To undertake miscellaneous administrative tasks when required by managers.
14. To undertake any other ad-hoc duties relevant to the post as and when required.
SKILLS AND EXPERIENCE REQUIRED
Previous experience of bookkeeping dutiesKnowledge of accounting software and Microsoft ExcelGood interpersonal skills; able to explain financial information to staff with no financial backgroundAbility to solve problems and work on own initiativeExcellent numeracy skills and attention to detailA polite and helpful telephone manner; a willingness to support others with their financial queries.SKILLS AND EXPERIENCE (DESIRABLE):
Bookkeeping qualification or similarWord processing skillsExperience of working to tight deadlines.See also :
Bookkeeper Cover Letter
Bookkeeper CV Example
Bookkeeping is a great career if you love numbers but are not quite as confident with stats. It’s a great way to get into the world of finance but in a much smaller and simpler way
There are many courses that you can take to get some small qualifications in bookkeeping. You could even start off keeping the books for a friend or small business if you’re not too confident at the start.