Interview Tips and Questions for Data Entry Clerk
Although the title of Data-entry Clerk may not sound very important, the need for accurate transferring of information into the computer database is essential, otherwise it can be useless. Another part of the job entails updating and maintaining of records already on the database.
There are a wide variety of organisations which need Data-entry Clerks and the information they record will be specific to that business. Some Data-entry Clerks transfer text-based information whilst others deal with numbers. A Data-entry Clerk who works for a bank will be dealing with financial information, whilst a marketing company may record the results of surveys on the database.
Some companies combine the role of Data-entry Clerk with customer service. This gives additional skills which is useful. Other employees may refer to you for information on your database. This ensures that no-one else can accidentally delete or alter any records.
There aren’t any special qualifications but most employers will insist on several GCSEs including maths and English. Essential skills include being able to work accurately and speedily, attention to details and deadlines, together with a high degree of computer knowledge.
The Interview
For a young person looking to enter the workplace the interview can be a daunting proposition. They are likely to be nervous because they aren’t sure what is expected of them during the interview.
It is important to dress smartly in clothes which are age appropriate. Ensure that you know where the company is and take a dry run to establish how long the journey will take. If your appointment is near the rush hour you’ll need to allow extra time. It is discourteous to be late for an interview, so make sure that you allow plenty of time and arrive about fifteen minutes before your appointment.
Prepare for the interview by checking the website of the company and finding out a little about them and their business. During the interview you may be asked if you have any questions, so looking at the website will assist you.
When you meet the interviewer, smile and look at them rather than down at the floor. If you are asked a question, which you don’t understand, ask for clarification. Speak clearly at not too quickly. At the end of the interview, thank the interviewer for seeing you, and show that you are still enthusiastic by asking when they are likely to make a decision.
Make sure that they know that you will accept the position if it is offered to you. Good luck!
Excellent advise, most companies have some kind of Data Entry positions available, so you should be able to apply to most anywhere. Data entry is also good if you are a fast but accurate typist – however this is not essential as accuracy is more important than speed (especially if dealing with numbers)
A data entry clerk is required to be able to work quickly and efficiently, while maintaining a high, if not perfect, degree of accuracy. At times, tasking can be monotonous as high volumes of data will often need to be input into a required format or spreadsheet. You must be able to remain focused and motivated under these circumstances and it is likely that you will be given a work related exam to test your accuracy and attention to detail.
Preparing for the interview is essential and the first thing you should be looking into, is the company itself. Make sure you are fully aware of the type of information you will be working with and how that fits in to the overall structure of the company. Questions will be asked during the interview about this and clear, confident answers will show a level of enthusiasm towards getting this role.
Some sample questions are shown below. Remember this list is not exhaustive and full preparation is essential to improving your chances of success.
Question: What attracted you to applying for this post?
Answer: I believe that my strengths fit in with the job description well. I am capable of working quickly while maintaining high levels of accuracy. I have a keen eye for detail and enjoy working with computers. When evaluating my own skills it seems data entry is an ideal fit and an excellent choice of career for me.
Why? This shows your prospective employer that you are not using this job as a stepping stone to something else and fully intend to put your heart and soul into it.
Question: What are your strength’s?
Answer: As described earlier my main strength is the ability to work quickly and maintaining an accurate output. I also see myself as dependable and hard working.
Why: Make your strengths specific to the job. This way the interviewer will view your answers in a more positive light.